Baseball Championship Bid Form

NAIA Baseball National Championship Site Survey and Official Bid Form

The NAIA Baseball National Championship is a 10 team double-elimination tournament. the current championship (titled the Avista-NAIA World Series) features the winners of nine opening round national championship tournaments and the host institution (Lewis-Clark State College). The following survey is for the purpose of obtaining important information from member institutions and/or community groups expressing an interest in hosting the NAIA Baseball National Championship. Information received is used to evaluate facilities and local conditions for prospective host sites.

Please complete this bid form as an official application to host the NAIA Baseball National Championship and return to the NAIA National Office. Please be advised that after appropriate site visits, a contract shall be offered to the selected site based upon the terms and conditions of this bid. If you have any questions about the completion of this bid or about the NAIA Baseball National Championship in general, please contact: NAIA National Office, Department of Championships, 1200 Grand Blvd., Kansas City, MO 64106; (816) 595-8000 main; (816) 595-8200 fax
I. DESIGNATION OF BID
The official bid to host the NAIA Baseball National Championship is submitted by.....
The year(s) I would like to host it are..... 2022 2023
II. STATEMENT/ACKNOWLEDGEMENT OF EVENT POLICY
The official name of the event shall be the NAIA Baseball National Championship and must be conducted under the direct control and supervision of the National Association of Intercollegiate Athletics (NAIA). The NAIA will approve the designation of the host site event chairperson and committees, who will work with the NAIA National Office Staff administrator in organizing and conducting the championship. the acceptance of a bid and designation of a host site does not become official until an event contract has been executed between the host and the NAIA.
By checking the boxes below, the prospective host site agrees to the following NAIA policies: To indemnify fully and save harmless the NAIA, it's officers, agents and employees of and from any and all claims, demands and causes of action, including the cost of attorney's fees arising out of anything done or purported to have been done by the host or any of it's agents. Corporations with business interests beyond the local area of the championship site shall not be solicited for financial support without the prior approval of the NAIA Division of Marketing. Further, businesses or corporations shall not be identified or receive recognition as a "title" sponsor of the championship without prior approval of the NAIA Division of Marketing. Alcholic beverages and tobacco products of any form shall not be advertised, sold, disbursed or brought into the site of the championship event. To honor all NAIA membership cards, passes and credentials for admittance to the event. The NAIA shall be responsible for any and all negotiations for radio and television rights in consultation with the hos, and such rights shall be designated as event income. The sale of promotional items denoting "NAIA" or approved complimentary items given to officials and volunteers (i.e. t-shirts, caps, etc.) shall be marketed, sold and/or purchased only by or through an authorized licensee of the NAIA. The host shall prohibit all souvenir and promotional sales at event headquarters and/or the event site that have not been approved by the NAIA. The host shall be responsible for conducting an approved NAIA Champions of Character program immediately prior to or during the championship. The host will work with the NAIA sport manager in creating, promoting and coordinating a Champions of Character program/event that will integrate the participating student-athletes/coaches and the local community.
III. AT-SITE VISIT GUARANTEE
The prospective host site agrees to the following statement by checking the box. If selected for a site visit, we will provide travel, lodging, and meal expenses for at least two NAIA representatives for the duration of the visit. NOTE: if selected to host the event, these expenses will be approved as event expenses.
IV. INSTITUTIONAL DATA
Name of Institution:
Address:
Telephone:
President/CEO:
Athletics Director:
Baseball Coach:
Does the institution employ a certified trainer? Yes No
Does the institution employ a full-time sports information director? Yes No
Is campus meal service available for teams/officials? Yes No
If yes, what would be the cost per day (3 meals)?
V. COMMUNITY DATA
Host Organization:
Name of City:
Population:
Metropolitan Area:
Primary Industry/major corporations:
Name of closest major airport:
Major airlines serving the closest airport:
Please list major hotels, number of rooms, and current rates:
Which hotel is large enough to serve as the headquarters hotel for the national championship, accommodating most or all the teams?
Average temperature during championship week:
Average rainfall during championship week:
Average humidity during championship week:
Elevation (above sea level):
Is there a baseball association in the community or state from which to obtain volunteers? Yes No
What service organizations, sports commissions or other civic groups would be willing to assist in the organization and promotion of this event?
Please list groups and a contact person:
Please list other sports/athletic events in this community has hosted in the past with their attendance:
Please list any other sports/athletic events schedule for the community within 30 days before or after championship week:
Please check below the sources of financial support for an event of this nature: Institutional Funds City/County Funds City/County/State Tourism Grants Ticket Sales Corporate Funding
Other:
VI. STADIUM/FACILITY DATA
Please upload photos/brochures HERE.
Name of Stadium:
Web Site
Seating Capacity (main field):
Box seats:
Reserve:
General:
Other:
Is there an admissions charge for games held at this stadium? Yes No
If yes, please list the price for Adults, Students, and Children for Box Seats, Reserved Seats, and General Admission:
Describe the ownership and operation of the stadium:
Is the stadium lighted? Yes No
Does the stadium have a protective tarpaulin? Yes No
Does the stadium have an electronic scoreboard? Yes No
Does the stadium have a press box? Yes No
If yes, what is the seating capacity in the press box?
What is the playing surface like on the infield? ? Natural Grass Artificial Turf
Outfield? Natural Grass Artificial Turf
Fence Dimensions: Left:
Right:
Center:
Alleys:
Are the dugouts..... Covered Fenced Other
Please list practice fields available and the distance from the stadium:
List previous baseball tournaments and their attendance held at this stadium:
Additional site data would be helpful (Please upload a diagram of the facility):
Alternate
Web Site
Seating Capacity (main field):
Box:
Reserve:
General:
Other:
Describe the ownership and operation of the alternate stadium:
Is the stadium lighter? Yes No
Does the stadium have a protected tarpaulin? Yes No
Does the stadium have an electronic scoreboard? Yes No
Does the stadium have a press box? Yes No
If yes, what is the seating capacity in the press box?
What is the playing surface like on the infield: Natural Grass Artificial Turf
Outfield: Natural Grass Artificial Turf
Please list the fence dimensions for the
Left:
Right:
Center:
Alleys:
Are the dugouts..... Covered Fenced: Other
VII. FINANCIAL INFORMATION
TOURNAMENT INCOME- Tournament income shall be defined as all income derived by the host including but not limited to: ticket sales, program advertising, program sales, concession stand sales/commissions, honorary coach fees, public sale of banquet tickets, parking revenues, hotel rebates, entry fees and approved sponsorships/donations.

TOURNAMENT EXPENSES-Tournament expenses authorized by the NAIA to be charged to the tournament budget include any items listed in the Declaration of Authorized Expenses, except those marked complimentary or participant. Any other expenses must receive written approval by the NAIA in order to be charged as authorized expenses to the tournament budget.

DECLARATION OF AUTHORIZED EXPENSES- Following is an outline of tournament expenses. Please indicate in the appropriate box next to each category whether the item would be:

1. COMPLIMENTARY- Provided at no charge to the event budget.
2. TOURNAMENT- Item will be charged to event budget(list projected amount).
3. PARTICIPANT- Item will be expense of participating institutions (list projected amount).
A. FACILITY INFORMATION
FACILITY-Provide a baseball facility that meets the standards and approval of the NAIA with 1 primary stadium field (and an approved alternate stadium) with adequate spectator seating, lights, electronic scoreboard, press box, concession stands, restrooms, signs, water coolers, etc. Complimentary Tournament Participant
Cost/Comments:
FACILITY PERSONNEL-Provide all on-site personnel necessary to conduct the tournament games including ticket sellers and takers, ushers, concession vendors, adequate security, field maintenance crew, and facility liaison. Complimentary Tournament Participant
Cost/Comments:
PRACTICE SITES- Provide a minimum of four practice fields in the immediate area of the stadium complex or easily accessible, meeting the standards and approval of the NAIA. these facilities must be available to schedule team workouts and practice sessions before and during the event. Complimentary Tournament Participant
Cost/Comments:
PRESS BOX-Provide press box personnel necessary for the administration of the games, including public address announcers, scorekeepers, statisticians, scoreboard operators, and personnel to prepare results and update brackets to media, coaches, etc. It shall be equipped with wireless internet not open to the public, ample power outlets for up to 30 users, minimum of four phone lines for radio broadcasts, and space for 15-20 working media members. the official statistician is required to record live statistics via DakStats, the official statistical software of NAIA National Championship events. It is recommended to have statistical monitors stationed in the press box for radio and new media to view. Internet access must have access to all websites, including social media (Facebook, You Tube, Twitter, and no websites can be blocked. Complimentary Tournament Participant
Cost/Comments:
VIDEO-STREAMING (LIVE via NEULION)-
Provide a reliable dedicated (NOT SHARED) internet upload capability on site, preferably with proximity to the video source output. Fast action looks best in 500-700 kbps range with approximately 1 Mbps to maintain stream. These guidelines MUST BE FOLLOWED, in order for the highest quality production:
Hard-wired ethernet connection in the vicinity of the video and audio production (absolutely no wireless)
Static IP address (not assigned to DHCP) (A range of IP's if available)
Public IP address (not behind a network firewall) and port(s) 8080-8082 is open but is not limited to: opening additional ports, configure upload bandwidth and monitor connectivity.
Separate internet connection to monitor streaming event and upload archived content (This is relative)
650 kbps to 1.5mbps sustainable upload speed
A second internet hard line for test computer Compimentary Tournament Participant
Cost/Comments:
B. TOURNAMENT SUPPLIES/AWARDS
AWARDS-All approved championship awards for the event must be purchased through the NAIA Official Awards provider, Midwest Trophy. Complimentary Tournament Participant
Cost/Comments:
PROGRAM- Production of the tournament souvenir program including printing costs and advertising commissions. Complimentary Tournament Participant
Cost/Comments:
TICKETS-all costs related to tournament tickets including printing and sales expenses. Complimentary Tournament Participant
Cost/Comments:
C. GAME PERSONNEL
GAMES COMMITTEE -Travel, lodging and meals ($30 per diem) for a maximum of three (4) games committee members representin the NAIA- Baseball Coaches Association and assigned by the NAIA. Complimentary Tournament Participant
Cost/Comments
NAIA STAFF- Lodging and meals ($30 per diem) for a maximum of two (2) NAIA staff personnel. Complimentary Tournament Participant
Cost/Comments:
UMPIRES-Travel, lodging, meals ($30 per diem) for a maximum of eight (8) umpires and one umpire supervisor, selected and assigned by the NAIA. Game fees will be at the rate of $110 per game. the Umpire Supervisor will be paid an honorarium of $500. Housing should be in complimentary rooms (two per room). Complimentary Tournament Participant
Cost/Comments
PHOTOGRAPHY/VIDEOTAPING-Photography and/or videotape personnel assigned to the event for coverage of the banquet, opening ceremonies, all tournament/championship game(s) and the award presentations. Provide NAIA with a minimum of 25 photos, sent to the National Office within ten (10) days upon completion of the event. Note: Sale of photos/videotapes to participating teams and the public may be offered at rates approved by the NAIA. Complimentary Tournament Participant
Cost/Comments
ATHLETIC TRAINERS-Travel, lodging and meals ($30 per diem) for a maximum of two (2) NATA -certified athletics trainers selected and assigned by the NAIA, and adequate training room supplies. Complimentary Tournament Participant
Cost/Comments
D. MISCELLANEOUS
ADMINISTRATION-Items related directly to the planning and administration of the event including printing (except program/ tickets), postage, telephone, office supplies , clerical assistance, copiers, facsimile machines, etc. Complimentary Tournament Participant
Cost/Comments
TEAM HOUSING- Negotiate best possible rates for team housing to include a block of not less than 150 rooms, complimentary suite for NAIA headquarters and complimentary rooms for NAIA committee and officials. Indicate the projected rate and whether the rooms would be complimentary, charged to the tournament budget or be the expense of the participating teams. Complimentary Tournament Participant
Cost/Comments
COURTESY CARS-Provide a maximum of eight (8) courtesy cars/vans for use by NAIA staff, committee and officials. Vehicles will be assigned by the NAIA sport manager. Complimentary Tournament Participant
Cost/Comments
INSURANCE-Spectator liability at a minimum of $1,000,000.00 and related insurance for the facility, naming the NAIA as an "additionally-insured" party. Complimentary Tournament Participant
Cost/Comments
MEETINGS/HEADQUARTERS-Provide space on site or nearby the facility for use as Tournament Headquarters with secretarial help, computers, copiers, facsimile (FAX) machines and a minimum of two (2) phone lines . Provide meeting space for NAIA Baseball Coaches Association meetings, including seeding bracketing, business meeting, etc. Complimentary Tournament Participant
Cost/Comments
BANQUET-Opening banquet for all players, coaches and tournament officials on the day before the tournament begins. The official party of 26 for the competing teams and 30 tickets for use by NAIA officials should be guaranteed. Additional tickets may be sold to the public. Complimentary Tournament Participant
Cost/Comments
MEDICAL-Medical Coverage of the event to include a physician and ambulance service on-site or immediately on call throughout the tournament. Complimentary Tournament Participant
Cost/Comments
PUBLICITY AND PROMOTION- Advance publicity and promotion related to the event to include paid advertising, posters, flyers and related expenses. Complimentary Tournament Participant
Cost/Comments
CHAMPIONS OF CHARACTER PROGRAM/EVENT-Create, promote and coordinate a Champions of Character event which will integrate the participating student-athletes/coaches and the local community. Complimentary Tournament Participant
Cost/Comments
VIDEO STREAMING- The Host shall be responsible for all costs associated with the overall production of a live, high-definition (HD) video and/or television stream for select games/events, to be determined by the NAIA. This responsibility includes the hiring of a production company and incurring expenses related to the overall production, which includes but is not limited to equipment, staffing, technology/internet. The NAIA must approve the use of the production company. The NAIA reserves the right to select the video-streaming or online broadcasting platform for each game. The NAIA owns the exclusive rights of how that content is distributed. Specific requirements for this live video stream will be discussed at least 120 days prior to the national championship. the hosts will receive a piece of ad inventory they can sell during these broadcasts. Complimentary Tournament Participant
Cost/Comments
VIII. FINANCIAL OPTIONS
Prospective host sites may choose one of the following financial options in bidding for the national tournament. The selected option will be included as part of the event contract once the host site has been selected by the NAIA. A. The Host will guarantee all authorized expenses. If event income exceeds expenses, the net income will be divided with ____% to the NAIA and ____% to the host. (Note: Minimum 50% to NAIA.) B. The Host will guarantee the NAIA the sum of $___. If the event income exceeds expenses, the net income will be divided with ___% to the NAIA and ___% to the Host. (Note: Minimum 50% to NAIA.) C. The Host will guarantee the NAIA the sum of $___. If the event income exceeds expenses, the Host will retain a sum equal to the $___ guarantee to the NAIA. The remaining income will then be divided with ___% to the NAIA and ___% to the Host. (Note: Minimum 50% to NAIA.) D. The Host will guarantee the NAIA the sum of $___. The Host will will be responsible for all authorized event expenses and retain all event income. E. Other options may be proposed (please upload a written copy of an alternative financial plan below.)
Fill in exact percentage points HERE.
Upload the alternative financial plan HERE (if applicable).
IX. SIGNATURES
Name:
Title:
Institution Affiliation:
Email Address:
Date:
Daytime Telephone Number:
Evening Telephone Number:
Fax Number:
NAIA National Office
Department of Championships
1200 Grand Blvd.
Kansas City, MO 64106
(816) 595-8000 main
(816) 595-8200 fax

Baseball Championship Bid Form

Baseball Championship Bid Form

I. DESIGNATION OF BID

II. STATEMENT/ACKNOWLEDGEMENT OF EVENT POLICY

III. AT-SITE VISIT GUARANTEE

IV. INSTITUTIONAL DATA

V. COMMUNITY DATA

VI. STADIUM/FACILITY DATA

Alternate

VII. FINANCIAL INFORMATION

A. FACILITY INFORMATION

B. TOURNAMENT SUPPLIES/AWARDS

C. GAME PERSONNEL

D. MISCELLANEOUS

VIII. FINANCIAL OPTIONS

IX. SIGNATURES

NAIA National Office Department of Championships 1200 Grand Blvd. Kansas City, MO 64106 (816) 595-8000 main (816) 595-8200 fax

NAIA National Office
Department of Championships
1200 Grand Blvd.
Kansas City, MO 64106
(816) 595-8000 main
(816) 595-8200 fax