Women's Golf National Championship Bid Form
Women's Golf National Championship Bid Form
The NAIA women's Golf National championship is a four-day tournament featuring a 72-hole, stroke-play championship. A maximum of 144 golfers will participate. Both teams and individual champions are determined.
The following survey is for the purpose of obtaining important information from member institutions and/or community groups expressing an interest in hosting the NAIA Women's Golf National championships. Information received is used to evaluate facilities and local conditions for prospective host sites.
Please complete this bid form as an official application to host the NAIAWomen's Golf National Championships and return to the NAIA National Office. Please be advised that after appropriate site visits, a contract shall be offered to the selected site based upon the terms and conditions of this bid. If you have any questions relative to the completion of this bid or about the NAIA Women's Golf National Championships in general, please contact:
NAIA National Office
Department of Championships
1200 Grand Blvd. 64106
(816) 595-8000 main
(816) 595-8200 fax
I. DESIGNATION OF BID
This official bid to host the NAIA Women's Golf National Championships, for is submitted by.....
First
Last
Please indicate the years you are bidding to host (2 year bid will be awarded:
2021-2022
2023-2024
II. STATEMENT/ACKNOWLEDGMENT OF EVENT POLICY:
The official name of the event shall be the NAIA Women's Golf National Championships and must be conducted under the direct control and supervision of the National Association of Intercollegiate Athletics (NAIA). The NAIA will approve the designation of the host site event chairperson and committees, who will work with the NAIA National Office Manager of Championship Sports in organizing and conducting the championship. The acceptance of a bid and designation of a host site does not become official until an event contract has been executed between the host and the NAIA.
By checking each of the boxes below, the prospective host site agrees to the following NAIA policies:
To Indemnify fully and save harmless the NAIA, it's officers, agents and employees of and from any and all claims, demands and causes of action, including cost of attorney's fees arising out of anything done or purported to have been done by the host or any of it's agents.
Corporations with business interests beyond the local area of the championship site shall not be solicited for financial support without the prior approval of the NAIA Division of Marketing. Further, businesses or corporations shall not be identified or receive recognition as a "title' sponsor of the championship without prior approval of the NAIA Division of Marketing.
Alchoholic beverages and tobacco products of any form shall not be advertised, sold, disbursed or brought into the site of the championship event.
To honor all NAIA membership cards, please passes and credentials for admittance, to the event.
The NAIA shall be responsible for any and all negotiations for radio and television rights in consultation with the host, and such rights shall be designed as event income.
The sale of promotional items denoting "NAIA" or approved complimentary items given to officials and volunteers (i.e, t-shirts, caps, etc.) shall be marketed, sold and/or purchased only by or through an authorized licensee of the NAIA. The host shall prohibit all souvenir and promotional sales at event headquarters and/or the event site that have not been approved by the NAIA.
The host shall be responsible for conducting an approved NAIA Champions Of Character program immediately prior to or during the championship. The Host will work with the NAIA Administrator in creating, promoting and coordinating a Champions of Character program/event that will integrate the participating student- athletes/coaches and the local community.
III. AT-SITE VISIT GUARANTEE
The prospective host site agrees to the following statement (Please check the box) .
If selected for a site visit, we will provide travel, lodging, and meal expenses for at least two NAIA representatives for the duration of the visit. NOTE: If selected to host the event, these expenses will be approved as event expenses.
IV. INSTITUTIONAL DATA
A. Name of Institution:
B. Address
C. Telephone
D. President/CEO:
E. Athletics Director:
F. Women's Golf Coach:
G. Does the institution employ a certified athletic trainer?
Yes
No
H. Does the institution employ a full time sports information director?
Yes
No
I. Is dormitory space available for teams/official housing?
Yes
No
If yes, how many rooms? What is the cost per night?
Is campus meal service available for teams/official housing?
Yes
No
If yes, what would be the cost per day (3 meals)?
V. COMMUNITY DATA:
A. Host Organization:
B. Name of City:
Population:
Metropolitan Area
C. Primary Industry/major corporations:
D. Name of closest major airport:
Major airlines serving closest airport:
Distance from airport to housing:
Distance from airport to campus:
Distance from airport to golf course:
E. Please list major hotels, number of rooms, and current rates:
F. Which hotel is large enough to serve as the headquarters hotel for the national championships, accommodating most or all the teams?
Distance to Golf Course:
G. Average temperature during championship week:
Average rainfall during championship week:
Average humidity during championship week:
Elevation (above sea level):
H. Is there a golf association in the community or state from which to obtain volunteers?
Yes
No
If yes, Name/Entity:
I. what service organizations, sports commissions or other civic groups would be willing to assist in the organization and promotion of the event?
Please list groups and contact person below:
Please list other sports/athletic events this community has hosted in the past:
K. Please list any other major events/activities scheduled for the community within 30 days:
L. Please check below sources of financial support for an event of this nature:
Institutional Funds
City/County Funds
Private Funding
City/County/State Tourism Grants
Ticket Sales
Corporate Funding
Other:
VI. GOLF COURSE DATA
Please upload photos or brochures HERE.
A. Name of Course:
B. Describe the ownership and operation of the facility:
C. Name of PGA Professional:
Years employed at the course:
Superintendent:
Years worked:
Telephone Number:
D. Course yardage (Women's tees):
Par:
Course Rating:
Slope:
E. Is the course hilly or flat?
Tree-lined or open?
F. Type of fairway grass:
Type of greens:
G. how many sand traps on the course?
H. How many holes does water come into play?
I. Describe the practice facilities (Driving Range, Putting Green, Chipping Area, Scoreboard) :
J. Is there an admission charge for golf events held at this course?
Yes
No
If yes, how much?
K. List previous golf tournaments and other special functions with their attendance held at this facility:
L. Any additional site data that would be helpful:
Please attach a diagram of the facility and a scorecard.
VII. FINANCIAL INFORMATION
TOURNAMENT INCOME:
Tournament income shall be defined as all income derived by the host including but not limited to: ticket sales, program advertising, program sales, concession stand sales/commissions, honorary coach fees, public sale of banquet tickets, parking revenues, hotel rebates, entry fees and approved sponsorship/donations.
TOURNAMENT EXPENSES:
Tournament expenses authorized by the NAIA to be charged to the tournament budget include any items listed in the Declaration of Authorized Expenses, except those marked complimentary or participant. any other expenses must receive written approval by the NAIA in order to be charged as authorized expenses to the tournament budget.
DECLARATION OF AUTHORIZED EXPENSES
Following is an outline of tournament expenses. Please indicate in the appropriate box next to each category whether the item would be:
1. COMPLIMENTARY: Provided at no charge to the event budget.
2. TOURNAMENT: item will be charged to event budget (list projected amount)
3. PARTICIPANT: Item will be expense of participating institutions (list projected amount).
A. FACILITY INFORMATION
FACILITY
Provide a golf course that meets the standards and approval of the NAIA with a well-kept course that can withstand one practice round and four (4) days (72 holes of play) of competition with cut after 54 holes. Preferably is a Par 72 and 5,800 yards minimum; Municipal Course or Private Course, Golf carts provided to staff and coaches only. Daily access to both a cash pay practice range and a cash pay food services/snack bar. course should also include basic facilities and equipment for the administration of such event such as a scoreboard, scorer's tent, tee markers, scorecards, golf carts, restrooms, on course refreshment stations, etc.
Complimentary
Tournament
Participant
Cost/Comments
FACILITY PERSONNEL
Provide all on-site personnel necessary to conduct the event including, but not limited to, the PGA professional and staff, maintenance/grounds crews, starters, marshals, caddies, scorers, secretarial assistance, sports information director, hospitality workers, scoreboard coordinators, etc.
Complimentary
Tournament
Participant
Cost/Comments
PRACTICE SITES:
The Monday prior to the first round of championship competition is designated as a practice round on the championship course. Provide a practice range at the course or easily accessible for event participants along with a free structure for range balls that includes a rate for teams (five players) or medalist (one player) on either a daily or weekly fee basis.
Complimentary
Tournament
Participant
Cost/Comments
PRESS AREA:
Provide a room to be used as a press area/media center equipped with one or two phone (1-2) lines, one (1) high-speed copier, one or two (1-2) PC computers, one (1) printer/scanner, one (1) facsimile machine and six to eight (6-8) two-way radios with ear pieces and personnel to provide information, results, and assistance. It shall be equipped with wireless internet, with a public IP address.
Complimentary
Tournament
Participant
Cost/Comments
B. TOURNAMENT SUPPLIES/ AWARDS
AWARDS:
All approved championship awards for the event must be purchased through the NAIA Official Awards Provider, Midwest Trophy.
Complimentary
Tournament
Participant
Cost/Comments
PROGRAM:
Production of the tournament souvenir program including printing costs and advertising commissions.
Complimentary
Tournament
Participant
Cost/Comments
TICKETS:
All costs related to tournament tickets including printing costs and advertising commissions.
NOTE: OPTIONAL
Complimentary
Tournament
Participant
Cost/Comments
C. GAME PERSONNEL
MEDICAL
Medical Coverage of the event to include a physician and ambulance service on-site or immediately on call throughout the event.
Complimentary
Tournament
Participant
Cost/Comments
NAIA STAFF
Travel, lodging, and meals ($30 per diem) for a maximum of two (2) NAIA staff personnel.
Complimentary
Tournament
Participant
Cost/Comments
PHOTOGRAPHY/VIDEOGRAPHY/VIDEOSTREAM
Photography and/or videotape personnel assigned to the event for coverage of the banquet, tournament play and the awards presentations.
Complimentary
Tournament
Participant
Cost/Comments
PRESS AREA PERSONNEL
Provide media room or tent personnel necessary for administration of all rounds, including public address announcers, scorekeepers, statisticians, and scoreboard artists.
Complimentary
Tournament
Participant
Cost/Comments
OFFICIALS
Travel, lodging, meals ($30 per diem) and game fees for a maximum of ten (10) officials. Women's golf has two (2) official starters, one (1) Head Rules Official, and six to seven (6-7) additional rules officials. Additional officials such as spotters, marshals and fore caddies should be obtained on a voluntary basis.
NOTE: HOST HAS THE OPTION TO WORK OUT SPECIFICS OF FEE PAYMENT WITH THEIR STARTERS AND OFFICIALS.
Complimentary
Tournament
Participant
Cost/Comments
TOURNAMENT/RULES COMMITTEE
Travel, lodging and meals ($30 per diem) for a maximum of three (3) games/rules committee members representing the NAIA Women's Golf coaches Association and assigned by the NAIA.
NOTE: EXECUTIVE COMMITTEE SHALL BE NAMED COACHES IN ATTENDANCE
Complimentary
Tournament
Participant
Cost/Comments
TRAINERS
Medical Coverage of the event to include a physician and ambulance service on site or immediately on call throughout the tournament. also, travel, lodging, and meals ($25 per diem) for a maximum of one (1) ATA- certified athletic trainer.
Complimentary
Tournament
Participant
Cost/Comments
D. MISCELLANEOUS
ADMINISTRATION
Items related directly to the planning and administration of the event including printing (except program/tickets), postage, telephone, office supplies, clerical assistance, copiers, facsimile machine, etc.
Complimentary
Tournament
Participant
Cost/Comments
HOUSING
Negotiate best possible rates for team housing to fall within the price range of $75-$95 with breakfast included no matter what the room occupancy. Secure 2-4 hotels that have comfortable rooms, meeting rooms, and a banquet hall available for the possibility of hosting a banquet for approximately 300 people. Secure a block of not less than 100 rooms, one (1) complimentary suite for NAIA headquarters, and up to ten (10) complimentary rooms for NAIA committee and officials. Indicate the projected rate and whether the personnel rooms would be complimentary or charged to the tournament budget or be the expense of the team.s
Complimentary
Tournament
Participant
Cost/Comments
COURTESY CARS
Provide a maximum of four (4) courtesy cars for use by NAIA staff staff, committee and officials. Vehicles will be assigned by the NAIA manager and Host.
Complimentary
Tournament
Participant
Cost/Comments
INSURANCE
Spectator liability at a minimum of $1,000,000.00 and related insurance for the facility, naming the NAIA as an "additionally-insured" party.
Complimentary
Tournament
Participant
Cost/Comments
MEETINGS/HEADQUARTERS
Provide space on site or hotel for use as an event headquarters with secretarial help, computers, copiers, copiers, fax machines and a minimum of two phone lines. Provide meeting space for NAIA Women's Golf Coaches Association Annual Business meeting. Provide a hospitality room for use by coaches, media, sponsors, volunteers and event officials with complimentary food and beverages, throughout the event.
Complimentary
Tournament
Participant
Cost/Comments
BANQUET
The banquet will be held on the Monday prior to the first round of championship competition for the approximately 300 people. Each team will receive seven (7) complimentary tickets (five players, two coaches). Those who qualify on an individual basis will be given two (2) complimentary tickets (one player, one coach). Fifteen (15) complimentary tickets should be guaranteed for use by NAIA officials. Additional tickets may be sold to the public.
Complimentary
Tournament
Participant
Cost/Comments
PUBLICITY/PROMOTIONS
Advance publicity and promotion related to the event to include paid advertising, posters, flyers, media and related expenses.
Complimentary
Tournament
Participant
Cost/Comments
CHAMPIONS OF CHARACTER PROGRAM/EVENT
Create, promote and coordinate a Champions of Character event which will integrate the participating student-athletes/coaches and the local community.
Complimentary
Tournament
Participant
Cost/Comments
GOLFSTAT LIVE SCORING
Purchase the live stat system to keep fans, family, and school with up-to-date scores. A minimum of four updates should be recorded throughout each round.
Complimentary
Tournament
Participant
Cost/Comments
VIDEO STREAMING
The Host shall be responsible for all costs associated with the overall production of a live, high-definition (HD) video and/or television stream for select games/events, to be determined by the NAIA. This responsibility includes the hiring of a production company and incurring expenses related to the overall production=, which includes but is not limited to equipment, staffing, technology/internet. The NAIA must approve the use of the production company. the NAIA owns the exclusive rights of how that content is distributed. Specific requirements for this live video stream will be discussed at least 120 days prior to the national championship. the hosts will receive a piece of ad inventory they can sell during these broadcasts.
Complimentary
Tournament
Participant
Cost/Comments
VIII. FINANCIAL OPTIONS:
Prospective host sites may choose one of the following financial options in bidding for the national tournament. THE MINIMUM RIGHTS FEE FOR THIS NATIONAL CHAMPIONSHIP ARE $5,000.
The Host will guarantee the NAIA the sum of $5,000 (minimum rights fee). The Host will be responsible for all authorized event expenses and retain all event income.
The Host will guarantee the NAIA the minimum rights fee of $5,000. If the event income exceed expenses, the net income will be divided with ____% to the NAIA and ____% to the Host (NOTE: MINIMUM 50% TO NAIA.) Enter in percentage points below.
The Host will guarantee the NAIA the minimum rights fee of $5,000 If the event income exceeds expenses, the Host will retain a sum equal to the $_____ guarantee to the NAIA. The remaining income will the be divided with ____% to the NAIA and ____% to the Host.
Other options may be proposed (Please upload a typed copy of an alternative financial option below.).
Upload HERE.
Type in percentage points in the box below.
The selected option will be included as part of the event contract once the host site has been selected by the NAIA.
IX. CONTACT INFORMATION
Name:
Title:
Institution/Affiliation:
Email Address:
Date:
Daytime Telephone Number:
Evening Telephone Number:
Fax Number:
NAIA National Office
Department of Championships
1200 Grand Blvd.
Kansas City, MO 64106
(816) 595-8000 main
(816) 595-8200 fax
