2018 Softball Championship Opening Round Bid Form
2018 Softball Championship Opening Round Bid Form
The NAIA Softball World Series begins with a field of 40 teams. 40 teams will play in 10 Opening Round National Championship tournaments at designated sites. Winners of the 10 National Championship Opening Round tournaments advance to the 10-team National Championship.
The dates for 2018 are May 14-16.
The following questionnaire and official bid solicits information from NAIA member institutions, Affiliated Conferences/A.I.I./unaffiliated groups or Convention and Visitors Bureaus/Sports Commissions interested in hosting a NAIA Softball National Championship Opening Round tournament. Please complete this form and submit by April 1.
The NAIA National Championship Staff will determine game sites based on the following criteria collectively:
1. Exclusive availability of the facility for practice (Saturday-Sunday) and competition (Monday-Wednesday) for the duration of the championship.
2. A championship-caliber field/facility equipped with lights and a tarp.
3. Minimum guarantee of $6,000.00.
4. Hotels of excellent quality hotel and proximity to the tournament venue. The Host will be required to reserve/block a minimum of 12 double-double, non-smoking rooms for each team. Minimum room block of 48 rooms (36-40) if there is a host team that will not need housing).
5. An alternate/back-up championship field/facility within driving distance to the primary venue.
6. A minimum of two practice fields located near the championship venue/facility and the host hotel(s).
7. Opening Round Tournament Hosts shall provide internet for live video broadcasts for all games, whether the host broadcasts the game or a participating institution provides equipment and broadcasts games at that event. NOTE: The portal to view games could include a fee to offset broadcast costs.
8. Video streaming or internet access is required for all games in in Opening Rounds.
Institutions, conferences/groups or CVBs that bid at least $6,000 to host an Opening Round tournament and meet all other requirements can designate a local “host” team; provided that institution/team is a national qualifier and the bid is accepted. If an accepted bid is from an institution whose team does NOT qualify as automatic or at-large qualifier, then that team will receive a “host” (at-large) berth into the field of 40.
Unlike other NAIA National Championship Opening Round events, top seeds/teams that submit a bid will not be guaranteed to host an Opening Round tournament. Bids will be selected based upon the overall quality of the bids and geographic locations. Bids submitted by Affiliated Conferences can list more than one potential “host” team; however, they must guarantee that each potential host can adhere to all hosting requirements (facilities, housing guidelines, etc.). Host sites are expected to uphold the terms and conditions outlined in the Opening Round Host Manual and Questionnaire.
For questions relative to the completion of this bid or about the NAIA Softball World Series Opening Round in general, please contact:
NAIA National Office:
Marc Burchard, Championship Event Manager
[email protected]
816-595-8153
DESIGNATION OF BID AND GUARANTEE
The official bid to host a 2018 NAIA Softball National Championship Opening round tournament is submitted by:
Bid Guarantee ($):
Estimated Expenses:
Estimated Income:
Designated Host Hotel:
Host Site Contact
Host Site Contact Email
Host Site Contact Phone
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STATEMENT/ACKNOWLEDGMENT OF EVENT POLICY:
The official name of the event shall be the NAIA Softball World Series Opening Round and must be conducted under the direct control and supervision of the NAIA and the NAIA’s designated site supervisor. The host site coordinator will work with the NAIA National Office event manager in organizing and conducting the championship. Failure to meet the criteria specified in the host manual and survey/bid forms will impact a party’s future hosting opportunities in this and other NAIA Championship sports/events.
In submitting this bid, the prospective host site agrees to the following NAIA policies by checking the box next to each section:
To indemnify fully and save harmless the NAIA, it's officers, agents and employees of and from any and all claims, demands and causes of action, including cost of attorney's fees arising out of anything done or purported to have been done by the host or any of its agents.
To provide the NAIA Department of Championships with a copy of the insurance certificate verifying they are insured for the facility in which any games of the championship are being played. Insurance certificate should provide spectator liability at a minimum of $1,000.000 and related insurance for the facility and name NAIA as an "additionally-insured" party.
Corporations with business interests beyond the local area of the opening round championship site shall not be solicited for financial support without the prior approval of the NAIA.
Alcoholic beverages and tobacco products of any form shall not be advertised, sold, disbursed or brought into the site of the opening round championship event.
To honor all NAIA membership cards, passes and credentials for admittance to the event.
The NAIA shall be responsible for any and all negotiations for radio and television rights in consultation with the host, and such rights shall be designated as event income.
The sale of promotional items denoting "NAIA" or approved complimentary items given to officials and volunteers (i.e., t-shirts, caps, etc.) shall be marketed, sold and/or purchased only by or through an authorized licensee of the NAIA. Opening Round hosts will have the option of pre-ordering an apparel package from the “official merchandiser” of the NAIA and sell at the opening round tournament. Income derived from apparel sales will be considered event income and shall be retained by the host.
The name, National Association of Intercollegiate Athletics and initials, NAIA, logo, and other NAIA symbols and insignia are the registered and exclusive property of the Association. As a host site for the NAIA National Championship opening round, the host institution is awarded all rights and privileges in using the NAIA name, initials and marks to promote and market the Championship. Such use is restricted in the following areas, which require written approval by the NAIA: (a.) Commercial Sales: Any product featuring the NAIA name or marks and being sold prior to or after the opening round. (b.) Promotional Items: Any product featuring the NAIA name or marks which is given to fans, coaches or athletes before, during or after the opening round. National championship merchandise featuring the NAIA name or marks for commercial sale will be available online through the NAIA website. Instructions will be provided by the NAIA on how to purchase apparel online.
The host will organize a pre-tournament celebration for participating student-athletes from both teams and game officials. Opening round celebrations should consist of a minimum of a meal function, presentation of Champions of Character awards as well as certificates of participation. This can be in the form of a dinner, breakfast or a social for all participating teams, and may be held the evening before or the day of the championship game. Twenty-three tickets are provided to each institution, as well as complimentary tickets for officials and the NAIA site supervisor.
Ticket price for daily admission into the championship opening round will not exceed $10 for adults and $6 for students/youth.
INSTITUTIONAL DATA/CONFERENCE/GROUP DATA
This page must be completed for each venue if this bid includes more than one potential site.
Host School (if bid is from CVB or Conference)
Athletic Department Mailing Address:
Street Address
Address Line 2
City
State / Province / Region
Postal / Zip Code
Afghanistan
Albania
Algeria
Andorra
Antigua and Barbuda
Argentina
Armenia
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bhutan
Bolivia
Bosnia and Herzegovina
Botswana
Brazil
Brunei
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Central African Republic
Chad
Chile
China
Colombia
Comoros
Congo
Costa Rica
Côte d'Ivoire
Croatia
Cuba
Cyprus
Czech Republic
Denmark
Djibouti
Dominica
Dominican Republic
East Timor
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Ethiopia
Fiji
Finland
France
Gabon
Gambia
Georgia
Germany
Ghana
Greece
Grenada
Guatemala
Guinea
Guinea-Bissau
Guyana
Haiti
Honduras
Hong Kong
Hungary
Iceland
India
Indonesia
Iran
Iraq
Ireland
Israel
Italy
Jamaica
Japan
Jordan
Kazakhstan
Kenya
Kiribati
North Korea
South Korea
Kuwait
Kyrgyzstan
Laos
Latvia
Lebanon
Lesotho
Liberia
Libya
Liechtenstein
Lithuania
Luxembourg
Macedonia
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Mauritania
Mauritius
Mexico
Micronesia
Moldova
Monaco
Mongolia
Montenegro
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
New Zealand
Nicaragua
Niger
Nigeria
Norway
Oman
Pakistan
Palau
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Poland
Portugal
Puerto Rico
Qatar
Romania
Russia
Rwanda
Saint Kitts and Nevis
Saint Lucia
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia and Montenegro
Seychelles
Sierra Leone
Singapore
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
Spain
Sri Lanka
Sudan
Suriname
Swaziland
Sweden
Switzerland
Syria
Taiwan
Tajikistan
Tanzania
Thailand
Togo
Tonga
Trinidad and Tobago
Tunisia
Turkey
Turkmenistan
Tuvalu
Uganda
Ukraine
United Arab Emirates
United Kingdom
United States
Uruguay
Uzbekistan
Vanuatu
Vatican City
Venezuela
Vietnam
Yemen
Zambia
Zimbabwe
Country
Athletics Director:
Softball Coach:
Designated Site Supervisor:
Does the Institution Employ a Certified Athletic Trainer?
Yes
No
Does the Institution Employ a Full-Time Sports Information Director?
Yes
No
Please list any special plans or events that will enhance this opening round game if your bid is selected:
Are you interested in receiving information about merchandise sales from Fine Designs?
Yes
No
COMMUNITY
Name of City:
Name of Closest Major Airport:
Major Airlines serving the Airport:
Distance from airport to championship venue:
HOTEL:
Designated host hotel:
Team Rate ($):
Fan Rate ($):
Distance from Airport to Housing:
Distance from Housing to Venue:
FACILITY
Name of Facility:
Championship Field seating capacity:
Alternate Field seating Capacity:
Is your playing surface dirt?
Yes
No
Field Dimensions:
Does the Field/Facility meet NCAA Regulations?
Yes
No
Does the facility meet Rule 2.2 regarding backstops:
When the backstop is wood, cement or brick, it shall be padded from dugout to dugout beginning not higher than 1 foot off the ground and extending to the top fo the wood, cement or brick or 6 feet from the ground, whichever is shorter?
Yes
No
Our backstop is not made of wood, cement or brick
Does the Facility have an Electronic Scoreboard?
Yes
No
Does the facility have lights?
Yes
No
Does the Facility have a tarp?
Yes
No
Does the Facility have a designated Press Area (Press Box or Press Row)
Yes
No
Will the institution Provide Live Statistics hosted by DakStats?
Yes
No
Is there Video/Webstreaming Capability?
Yes
No
Is Internet available for live video broadcasts onsite?
Yes
No
Is There a Parking Lot close to the Facility?
Yes
No
Does the Facility have Home/Visiting Locker Rooms Available?
Yes
No
Any additional site data which would be helpful:
ATTENDANCE AND TICKET SALES
Average Home Game Attendance this Season:
Estimated Attendance if Hosting Opening Round Tournament:
By checking this box, you have read and understand the financial and administrative commitment to hosting a NAIA Opening round Tournament.