Swim and Dive Championship Bid Form
Swim and Dive Championship Bid Form
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The NAIA Swimming and Diving National Championships are a four-day meet featuring competition in both men's and women's divisions. Competition is held in 40 events, 20 for men and 20 for women. Approximately 450 athletes and coaches participate. The following survey is for the purpose of obtaining important information from member institutions and/or community groups expressing an interest in hosting the NAIA Men's and Women's Swimming and Diving National Championships. Information received is used to evaluate facilities and local conditions. for prospective host sites.
Please complete this bid form as an official application to host the NAIA men's and women's Swimming and Diving National Championship. Please be advised that after appropriate site visits, a contract shall be offered to the selected site based upon the terms and conditions of this bid. If you have any questions related to the completion of this bid or about the NAIA Men's or Women's swimming and Diving National Championships in general, please contact:
NAIA National Office
Department of Championships
1200 Grand Blvd.
Kansas City, MO 64106
(816) 595-8000 main
I. DESIGNATION OF BID
The official bid to host the NAIA Men's and Women's Swimming and Diving National Championships is submitted by....
Which year(s) are you interested in hosting the Swimming and Diving National Championships?
2020 (March 4-7)
2021 (March 3-6)
II. STATEMENT/ACKNOWLEDGMENT OF EVENT POLICY:
The official name of the event shall be the NAIA Men's and Women's Swimming and Diving National Championships and must be conducted under the direct control and supervision of the National Association of Intercollegiate Athletics (NAIA). the NAIA will approve the designation of the host site event chairperson and committees, who will work with the NAIA National Office Sport Manager in organizing and conducting the championship. The acceptance of a bid and designation of a host site does not become official until an event contract has been executed between the host and the NAIA.
By checking each of boxes below, the prospective host site agrees to the following NAIA policies.
To indemnify fully and save harmless the NAIA, it's officers, agents and employees of and from any and all claims, demands and causes of actions, including cost of attorney's fees arising out of anything done or purported to have been done by the host or any of its agents.
Corporations with business interests beyond the local area of championship site shall not be solicited for financial support without the prior approval of the NAIA Division of Marketing. Further, businesses or corporations shall not be identified or receive recognition as a "title" sponsor of championship without prior approval of the NAIA Division of Marketing.
Alcoholic beverages and tobacco products of any form shall not be advertised, sold, disbursed, or brought into the site of the championship event.
To honor all NAIA membership cards, passes and credentials for admittance to the event.
The NAIA shall be responsible for any and all negotiations for radio and television rights in consultation with the host, and such rights shall be designated as event income.
The sale of promotional items denoting "NAIA" or approved complimentary items given to officials and volunteers (i.e. t-shirts, caps, etc.) shall be marketed, sold and/or purchased only by or through an authorized licensee of the NAIA. The host shall prohibit all souvenir and promotional sales at event headquarters and/or the event site that have not been approved by the NAIA.
The host shall be responsible for conducting an approved NAIA Champions of Character program immediately prior to or during the championship. The Host will work with the NAIA Sport Manager in creating, promoting and coordinating a Champions of Character program/event that will integrate the participating student-athletes/coaches and the local community.
III. AT-SITE VISIT GUARANTEE:
By checking the box below, the prospective host site agrees to the following statement:
If selected for a site visit, we will provide travel, lodging, and meal expenses for at least two NAIA representatives for the duration of the visit. NOTE: If selected to host the event. these expenses will be approved as event expenses.
IV. FACILITY DATA
Please upload photos or brochures HERE.
A. Name of Facility:
B. Seating Capacity:
C. Describe the ownership and operation of the facility:
D. Dimensions of the pool:
Depth of swimming area:
E. Are there movable bulk heads?
Yes
No
F. Is there a separate diving area?
Yes
No
How many 1 meter boards:
How many 3-meter boards:
Depth below 3-meter boards:
G. List available deck space (in square footage and/or number of people):
H. List number of lanes:
I. How wide are the lanes?
J. Name of timing/touch pad system:
K. Is an individual display board available?
L. Is a team scoreboard available?
M. Is a computer program/operator available for heating/seeding/results?
N. Are there lockers available for men and women?
O. Is there an admission charge for meets held at this facility?
Yes
No
If yes, list ticket prices:
P. Are there meeting rooms available at or near site?
Yes
No
If yes, list the size:
Q. List previous swimming and diving meets with their dates and attendance held at this facility:
R. Any additional site data which would be helpful:
V. COMMUNITY DATA:
A. Host Organization:
B. Name of City:
Population:
Metropolitan Area:
C. Name of closest major airport:
Distance from airport to facility:
Distance from airport to housing:
distance from housing to swimming and diving facility:
D. Please list major hotels, number of rooms, and current rates:
E. which hotel is large enough to serve as the headquarters hotel for the national championship, accommodating most or all the teams?
F. Is there a swimming and diving association in the community from which to obtain volunteers?
Yes
No
G. What service organizations, sports commissions or other civic groups would be willing to assist in the organization and promotion of this event? Please list groups and their contact person below:
H. Please list other sports/athletic events this community has hosted in the past:
I. Please list any other major events/activities scheduled for the community within 30 days before or after championship week:
J. Please check below the sources for financial support for an event of this nature:
Institutional funds
City/county funds
Private Funding
City/County/State Tourism Grants
Ticket Sales
Corporate Funding
Other:
VI. INSTITUTIONAL DATA (If NAIA school involvement is anticipated)
A. Name of Institution:
B. Address:
C. Telephone
D. President/CEO
E. Athletics Director:
F. Swimming/Diving Coach:
G. Does the institution employ a certified athletic trainer?
Yes
No
H. Does the institution employ a full time sports information director?
Yes
No
I. Is campus meal service available for teams/officials?
Yes
No
If yes, what is the cost per day (3 meals)?
VII. FINANCIAL INFORMATION
TOURNAMENT INCOME:Tournament income shall be defined as all income derived by the host including but not limited to: ticket sales, program advertising, program sales, concession stand sales/commissions, honorary coach fees, public sale of banquet tickets, parking revenues, hotel rebates, entry fees and approved sponsorships/donations.
TOURNAMENT EXPENSES:
Tournament expenses authorized by the NAIA to be charged to the tournament budget include any items listed in the Declaration of Authorized Expenses, except those marked complimentary or participant. any other expenses must receive written approval by the NAIA in order to be charged as authorized expenses to the tournament budget.
DECLARATION OF AUTHORIZED EXPENSES:
Following is an outline of tournament expenses. Please indicate in the appropriate box next to each category whether the item would be:
1. COMPLIMENTARY: Provided at no charge to the event budget.
2. TOURNAMENT: Item will be charged to the event budget (list projected amount).
3. PARTICIPANT: Item will be expense of participating institutions (list projected amount).
A. FACILITY INFORMATION
FACILITY
Provide a swimming and diving facility that meets the standards and approval of the NAIA with spectator seating for a minimum of 500, adequate lights for competition, locker rooms (men and women), pressroom, restrooms, concession and souvenir stands, ticket booths, public address system, electronic scoreboard, etc.
Complimentary
Tournament
Participant
Cost/Comments
FACILITY PERSONNEL
Provide all on-site personnel necessary to conduct the tournament games including ticket sellers and takers, ushers, concession vendors, adequate security, field maintenance crew, and facility liaison.
Complimentary
Tournament
Participant
Cost/Comments
PRESSROOM EQUIPMENT AND PERSONNEL
Provide a pressroom with adequate space including at least two (2) internet lines, high speed copier, computer and printer, and office supplies.
Complimentary
Tournament
Participant
Cost/Comments
B. TOURNAMENT SUPPLIES/AWARDS
AWARDS
All approved championship awards for the event must be purchased through the NAIA Official Awards Provider, Midwest Trophy.
Complimentary
Tournament
Participant
Cost/Comments
PROGRAM
Production of the tournament souvenir program including printing costs and advertising commissions.
Complimentary
Tournament
Participant
Cost/Comments
TICKETS
All costs related to tournament tickets including printing and sales expenses.
Complimentary
Tournament
Participant
Cost/Comments
C. GAME PERSONNEL
NAIA STAFF
Travel, lodging and meals ($30 per diem) for a maximum of two (2) NAIA staff personnel.
Complimentary
Tournament
Participant
Cost/Comments
PHOTOGRAPHY/VIDEOTAPING
Photography and/or videotape personnel assigned to the event for coverage of the banquet, opening ceremonies, the championship games and the awards presentations.
NOTE: The Sale of photos/videos to participating teams may be offered at rates approved by the NAIA.
Complimentary
Tournament
Participant
Cost/Comments
TRAINERS
Travel, lodging and meals ($35 per diem) for one (1) NATA-certified athletic trainer approved by the NAIA.
Complimentary
Tournament
Participant
Cost/Comments
D. MISCELLANEOUS
ADMINISTRATION
Items related directly to the planning and administration of the event including printing (except program/tickets), postage, telephone, office supplies, clerical assistance, copiers, facsimile machines, etc.
Complimentary
Tournament
Participant
Cost/Comments
BANQUET
Welcome/Hall of Fame Banquet for all coaches and swimmers on the Wednesday before the event begins with minimum for 600 people. Additional tickets may be sold to the public if space permits.
Complimentary
Tournament
Participant
Cost/Comments
COURTESY CARS
Provide a maximum of three (3) courtesy cars for use by the NAIA staff, committee and officials. Vehicles will be assigned by the NAIA Sport Manager.
Complimentary
Tournament
Participant
Cost/Comments
INSURANCE
Spectator liability at a minimum of $1,000,000.00 and related insurance for the facility, naming the NAIA as an "additionally-insured " party.
Complimentary
Tournament
Participant
Cost/Comments
LOCAL TRANSPORTATION
Provide local transportation for participating teams, to include airport pickup and return, and shuttle service between housing and the facility and/or secure the best available rates on cars, vans, and buses for team rentals.
Complimentary
Tournament
Participant
Cost/Comments
MEDICAL
Medical coverage of the event to include a physician and ambulance service on-site or immediately on call throughout the championship.
Complimentary
Tournament
Participant
Cost/Comments
MEETINGS/HEADQUARTERS
Provide space at the facility and/or at one of the participating hotels for meetings to include registration/check-in headquarters, the annual business meeting of NAIA Swimming and Diving Coaches Association, and related
Complimentary
Tournament
Participant
Cost/Comments
PUBLICITY AND PROMOTION
Advance publicity and promotion related to the event to include paid advertising , posters, flyers, and related expenses.
Complimentary
Tournament
Participant
Cost/Comments
TEAM HOUSING
Negotiate best possible rates at local hotels/motels for teams, including provisions for complimentary rooms for NAIA staff, designated officials and other VIP's.
Complimentary
Tournament
Participant
Cost/Comments
CHAMPIONS OF CHARACTER PROGRAM/EVENT
Create, promote and coordinate a Champions of Character event which will integrate the participating student-athletes/coaches and the local community.
Complimentary
Tournament
Participant
Cost/Comments
VIDEO STREAMING
The Host shall be responsible for all costs associated with the overall production of a live, high-definition (HD) video and/or television stream for select games/events, to be determined by the NAIA. This responsibility includes the hiring of a production company and incurring expenses related to the overall production, which includes but is not limited to equipment, staffing , technology/internet. The NAIA must approve the use of the production company. the NAIA reserves the right to select the video streaming or online broadcasting platform for each game. The NAIA owns the exclusive rights of how that content is distributed. Specific requirements for this live video stream will be discussed at least 120 days prior to the national championship. the hosts will receive a piece of ad inventory they cal sell during these broadcasts.
Complimentary
Tournament
Participant
Cost/Comments
VIII. FINANCIAL OPTIONS
Prospective host sites may choose one of the following financial options in bidding for the national tournament. THE MINIMUM RIGHTS FEE FOR THIS NATIONAL CHAMPIONSHIP IS $4,500.
The Host will guarantee the NAIA the sum of $4,500 (minimum rights fee). The Host will be responsible for all authorized event expenses and retain all event income.
The Host will guarantee the NAIA the minimum rights fee of $4,500 . If the event income exceed expenses, the net income will be divided with ___% to the NAIA and ___% to the Host. (NOTE: Minimum 50% to NAIA.
The Host will guarantee the NAIA the minimum rights fee of $4,500. If the event income exceeds expenses, the Host will retain a sum equal to the $___ guarantee to the NAIA. The remaining income will then be divided with ___% to the NAIA and ___% to the Host. (NOTE: Minimum 50% to the NAIA.)
Other options may be proposed. (upload below.)
Upload a proposed financial plan HERE.
Enter in exact percentage points HERE.
The selected option will be included as part of the event contract once the host site has been selected by the NAIA.
IX. CONTACT INFORMATION
Name
Title
Institution/Affiliation
Email
Date
Daytime Telephone Number
Evening Telephone Number
Fax Number:
NAIA National Office
Department of Championships
1200 Grand Blvd.
Kansas City, MO 64106
(816) 595-8000 main